Donation and Sponsorship Policy
All donations and sponsorship provided to the charity must be compatible with our charitable activities and reflect our commitment to operating in an ethical manner. International Institute For Orthopostural Education Limiteds' donations and Sponsorship will not be accepted in legal or financial conflict, or any activity which connects the Charity to any political party or group.
"Company" or "Charity": means International Institute For Orthopostural Education Limited. "Director" means the Director/s of the charity.
"Donation": A donation is a voluntary contribution in the form of monetary or non-monetary gifts to a fund or cause for which no return service or payment is expected or made. Contributions to industry associations or fees for memberships in organisations that serve business interests are not necessarily considered donations.
"Employee": For the purposes of this policy this includes all individuals working at all levels and grades, including senior managers, officers, directors, employees (whether permanent, fixed-term or temporary), consultants, contractors, trainees, seconded staff, home-workers, casual workers and agency staff, volunteers, interns, agents, sponsors, or any other person associated with us, or any of our subsidiaries or joint ventures or their employees, wherever they are located.
"Sponsorship": Sponsorship means a third party committing to a set sponsorship amount for a project or regular expense of the charity, such as corporate sponsorship for medical costs, Corporate social responsibility (CSR) or any other regular or once off payment that is intended for a specific project or charitable activity.
"Third Party": Any individual or organisation the charity meets during the course of the charity's operations. This includes any former business contacts, Intermediaries, government and public bodies, other charitable organisation's including their advisors, representatives, and officials.
• This policy applies to all Employees and Third Parties of the charity in all countries or territories and shall be communicated to them at the outset of our business relationship and as appropriate thereafter.
4.1.1 Charitable donations to the charity may only be made where:
• The donation is made in compliance with applicable laws.
• The donation is not made to secure an improper business advantage; and
• The donation is made to a properly established charity and there is a valid charitable purpose for the donation.
4.1.2 Promotional expenditure should seek to improve the image of the charity and promote its cause as a Charitable organisation, to better present its products or services or establish cordial relations. The provision of promotional items such as T-shirts, calendars, pens and other such similar items of modest value is permissible. Any other promotional expenditure (including Sponsorship) must be reasonable and proportionate and the prior approval from the duly authorised Executive of the Company must be obtained.
4.1.3 No offers of donations, funding or sponsorship shall be provided OR MADE to any organisation at any time by the charity.
4.1.4 No Employee in or relating to the course of his/her employment, shall make any payment or other contribution to any political party, political office holder or candidate.
4.1.5 Donations or Sponsorship must not be made to the charity or offered in conjunction with, as part of or in relation to any bid, tender, contract renewal or prospective business relationship, nor to commit any crimes, or to have unauthorized impact on operations or the charities Charitable activities. This includes blackmail, extortion and any other disturbance a donor, potential donor, or sponsor attempt to use against the Charity and or its employees and members, that results in the donor or sponsors personal gain or satisfaction.
4.1.6 The charity will not enter into any charitable Donation or Sponsorship agreement with an organisation as a means of gaining favourable terms from that organisation or its affiliates/connected parties in any other business agreements.
4.2.1 If the charity is made eligible for Tax Deductible status (DGR) by the Australian Taxation Office (ATO) and the Australian and Charities and Not for Profit Commission (ACNC), the charity shall provide tax deductible receipts to donors and sponsors since the date of eligibility as approved by the ATO and the ACNC.
4.2.2 If eligible for DGR Status, the charity will provide tax deductible receipts for all donations over $2 AUD.
4.2.3 The charity recognises that any donations over $2 AUD that are made electronically or can be referenced on record from a specific person or entity, shall be accepted as a tax deduction on the basis that the donation adheres to all matters and correct procedures in this policy, and the Taxation laws of the Australian Tax Office and the ACNC.
4.2.4 Any donations made during the requested backdate period will need to be assessed by the members and referred to the ACNC and the ATO for deductibility, and includes all donations made during this period that were gifted prior to the opening of the charity bank account.
4.2.5 If the Charity has received donations via electronic payment platforms, such as GoFundMe, Stripe, and PayPal, and via direct deposits into bank accounts and electronic payment platforms associated with, or owned by, the Members of XXXX can provide tax receipts for the backdated period prior to the Charity account being opened.
4.2.6 The Director/s will consult with the ACNC and the ATO in regard to clauses 4.2.4 and 4.2.5 above, and written confirmation of donations approved for tax deductibility during the period of backdate in 4.2.4 will be strictly adhered to.
• Ensure any donations or Sponsorship is compatible with the charities values and ethical policies such as the Anti-Bribery & Corruption policy.
5.2 A record of all Donations and Sponsorships should be maintained for audit purposes.
5.3 Any Employee who breaches this policy will face disciplinary action, which could result in dismissal for gross misconduct.
5.4 All Employees have the responsibility to read, understand and comply with this policy. The charity and its employees should always, avoid any activity that might lead to, or suggest, a breach of this policy.
• The Director/s has overall responsibility for ensuring this policy complies with our legal and ethical obligations, and that all those under our control comply with it.
MONITORING AND REVIEW
7.1 The charity will establish and put in place appropriate performance measures and reporting systems to monitor performance against metrics and compliance with the relevant policies, procedures, and controls.
7.2 The President will monitor the effectiveness and review the implementation of this policy, regularly considering its suitability, adequacy, and effectiveness. Any improvements identified will be made as soon as possible.
7.3 Internal control systems and procedures will be subject to regular audits to provide assurance that they are effective.